Department

Community Center

Town of Bell Job Description

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Employee Name:                                                                                                                         

Position Title:                      Building Manager Position Purpose

Manage all aspects of the Town of Bell Community Center and its immediate grounds to include scheduling, operations, maintenance, repair, purchasing. Oversee cleaning of other Town facilities as directed. Other duties as assigned.

Qualifications

1. Must hold and maintain valid Wisconsin Drivers License
2. Must be able to arrive at Town of Bell Community Center from principal residence, except in extreme weather conditions, within 20 minutes of emergency notification.
3. Must have telephone/cellular capability at residence as all employees are subject to 24 hour call-out.
4. Must be in good

Knowledge, Skills and Abilities

1. Knowledge of building maintenance to include electrical, plumbing, HVAC, cleaning, sanitation, snow and ice removal,
2. Knowledge of scheduling, accounting, event coordination
3. Must produce an accurate account of all purchases and
4. Must be capable of performing maintenance and cleaning tasks and overseeing those functions both at the Community Center and at other Town facilities.
5. Must be able to work without direct supervision after being trained in duties and

responsibilities.

1. Must be able to supervise subordinates, contractors and people using the Community Center

Examples of Duties (see attached schedule)

1. Coordinate activities and schedule facility use to include setup and tear down
2. Building maintenance broadly defined as janitorial to include trash collection, snow and ice removal, cleaning and sanitation
3. Schedule and oversee employee, contractor and others performing work on the Community Center and its immediate grounds
4. Maintain equipment and facilities of Town of Bell
5. Supervise Cleaning Services employee

I””””\

Title of Immediate Supervisor

Town of Bell Chair which may be delegated in whole or in part to a Town Board Supervisor

Community Center Building Manager September 2013  P a g e 11

Nature of Supervision Exercised over Employee’s Work

Direct

Titles and Number of Persons Supervising Employee (in whole or part)

Town Chair Town Supervisor

Contacts with Public-Nature of and Frequency

In person and constant

Part Time-

Work week will be determined by need. Up to 30 hours per week are authorized and more than 30 hours can be approved by Town Chair or Town Supervisor. Overtime is authorized if work day exceeds 8 hours or work week exceeds 40 hours or employee is required to work on a holiday as per the Town of Bell Policy document detailing paid holidays.

Wage……………………………… /hour

Date——     Employee’s Signature                                           _

Certification of accuracy of foregoing statements and additional information or comments on Employee’s duties:

Date——    Supervisor’s Signature                                          _ Reviewed by Town Chair

Date——   Town Chair’s Signature                                          _

Schedule of Duties

The following is a general outline of the schedule of duties for the position of Community Center Building Manager. It is not intended to be all inclusive and is subject to the direction of the Town of Bell Town Chair.

1. The Community Center and its immediate grounds includes the Center building itself, outbuildings, parking lots, playground and attendant facilities such as the sanitary system and well
2. The Building Manager will supervise a part time Town employee to be hired for cleaning
3. The Building Manager will oversee a semi-annual thorough cleaning of the Community Center as further identified in attachment 1.
4. The Building Manager is responsible for building administration including such things as key control, elevator/lift inspection, access control, set up and tear down for events, lost and found, internet access, telephone operations, audio/video equipment and other duties as assigned.
5. The Building Manager is the Event Coordinator with responsibilities for showing the building to prospective users, establish fees (subject to Town Board approval), collect fees, set up special needs, follow-up after events for damage assessment and resolution, de-conflicting building user requirements and other duties as assigned.
6. The Building Manager is responsible for Elevator/lift key control and emergency response for the elevator to include maintaining a current list of emergency phone numbers IN the elevator/lift.
7. The Building Manager is authorized to make routine expenditures for equipment and supplies for up to $200 per requirement without prior approval. For purchases over $200 seek prior approval of Town Chair, Town Clerk or a Board Supervisor.
8. In an emergency situation the Building Manager is authorized to make expenditures of any amount as necessary.
9. The Building Manager has the authority to make arrangements for extraordinary requirements without prior approval.
10. The Building Manager has a responsibility to train and supervise a Town part time employee as a back up to cover known and unforeseen absence.
11. A person wishing to register a complaint or dispute a Building Manager’s decision may do so with the Town Chair. In the event a dispute with a user of the Community Center cannot be resolved then the Town Board will convene a special meeting to hear the complaint and make

Attachment 1

Cleaning duties

The following cleaning duties will be performed or overseen by the Community Center Building Manager. The frequency of performance is left to the discretion of the Building Manager based on building use and requirements.

Library, Museum, Food Shelf, Planning Commission and Sanitary District rooms will be cleaned by the groups responsible for those activities

The Building Manager will perform or oversee duties as per the checklist:

Daily open and close the facility. (Manager or designated representative) Daily check and clean restrooms. (Cleaning Services)

Daily cleaning of public areas as required. (Cleaning Services)

Weekly or more often as necessary sweep and mop public areas. (Cleaning Services) Community Center   (Cleaning Services)

Clean all bathrooms

Clean and sweep public areas

Inspect and clean food service areas as required Sweep and mop entry areas

Town Marina Bathroom (Cleaning Services)

Clean and maintain at least three times a week and more often as needed at discretion of Building Manager

Semi-annually: (Building Manager and Cleaning Service or contractor) Clean ceiling lights to remove flies and dust

Clean ceiling fans

Clean Windows inside and out

Wash tables and chairs (surfaces and legs) and check for repairs Damp wipe heating units

Vacuum window coverings (gently) Annually:

Clean Great Room closets and counter storage

Clean Kitchen cupboards, storage, racks, etc

Cleaning Checklist–the following checklist provides a standard for assessing cleaning and serves as a guide.

Entrance –

Sweep and wipe down floor and stairs Shake or vacuum floor mats

Inspect and clean outside doors Clean windows on outside doors

Sweep floor, wipe down walls and door of elevator Remove and clean floor grate as required

Clean airlock entry windows

Upper Hall –

Dust mop floor

Dust windowsills and remove flies Wipe drinking fountain

Remove or store items to allow traffic and create a neat appearance

Bathrooms-

Scour and disinfect toilets and sink Wipe down stall walls and doors

Wipe down countertops, dispensers and wall beneath paper towel dispenser Clean mirror

Refill soap, toilet paper and paper towels Remove trash and clean wastebasket Sweep and mop floor

Kitchen –

Wipe down windowsills and remove flies Wipe down exterior cupboard doors

Wipe down countertops, including microwave, coffeemakers, etc. Check stove and oven and wipe clean

Check refrigerator contents (remove expired items) and wipe down exterior Clean and disinfect sinks

Remove trash and clean wastebaskets and lids Sweep and mop floor

Great Room –

Dust windowsills and remove flies Dust heating units

Vacuum stage and steps Dust mop floor

Check refrigerator contents (remove expired items) and wipe down exterior Clean and disinfect sink and countertops

Clean interior windows near entrance

Lower Level Meeting Room –

Dust furnishings and windowsills to remove flies Vacuum floor, spot clean carpet as needed

Lower Level Cold Storage Room –

Dust furnishings and windowsills to remove flies Sweep floor

Lower Hall-

Remove or store items to allow traffic and create a neat appearance Sweep floor